Service Desk Controller – 6 months FTC

1 | Control the end to end process associated with customer service requirements, from enquiry through to Invoicing.
2 | Receive calls and emails from internal and external customers requesting Banks Plant Solutions service support.
3 | Capture sufficient detailed information to thoroughly understand the customers’ requirements and forward onto the allocated Service Engineer.
4 | Identify appropriate Service Engineer to fulfil the customers specific requirements and promptly dispatch accordingly, informing customer of the estimated time of arrival.
5 | Maintain constant communication with the Service Engineers ensuring feedback is captured accurately to provide the customer with detailed and factual updates.
6 | Create estimates when additional work is discovered and seek approval to proceed from the customer with order number and follow up with order acknowledgement form.
7 | Co-ordinate any tooling or parts required to support the Service Engineers job activities, and ensure any surplus or service exchange parts are returned for credit within the timescales outlined within the suppliers returns policy.
8 | Co-ordinate Service Engineers reports checking that all areas are completed accurately and supplied in a timely manner.
9 | Collate all required information to enable accurate invoicing.
10 | Manage all service work in progress (SWIP)
11 | Resolve all customer invoice queries
12 | Actively seek and support new business

RESOURCES:

• Customer Relationship Management System (CRM)
• FLEET – Asset Management System
• Focal Point
• Manufacturers Service Information Systems
• Microsoft Office Packages
• BPS Livelink files
• Fleet Smart – Van Tracking System

DECISIONS:

1 | Under own initiative/supervision, generate and submit parts and service quotations to customers up to the value of £3,000.00
2 | Identify occasions where it is suitable to proceed with service work without an official purchase order number.
3 | Identify and dispatch any parts that will assist the FSE in achieving a “first time fix”.
4 | Identify the appropriate Service Engineer to dispatch to the specific job/customer
5 | Prioritise Service Engineer dispatch to customers based on their account type/ level of importance to the business i.e. strategic/key accounts.

DELIVERABLES:

• Service work in progress (SWIP)
• Invoice accuracy
• Service Engineer utilisation
• Invoice dispute resolution
• Supply quote for addition work and send to customer
• Answer customer calls promptly

The role fundamentally involves contact with the service team, management team, representative groups, external suppliers and customers.

The role is primarily office based but you may be occasionally required to visit internal workshop and site environments in addition to customer site locations.

ESSENTIAL:

• Internal & external customer interaction
• Experience of working with service teams
• Sound IT skills in software applications such as word, Excel, PowerPoint including the use of pivot tables.
• GSCE Maths & English (or equivalent).

DESIRABLE:

• Business Administration NVQ (or equivalent)
• Basic mechanical or engineering awareness

PERSONAL QUALITIES/COMPETENCIES:

• Interpersonal skills
• Communication skills both verbal and written
• Listening skills
• Problem analysis and problem solving
• Attention to detail and accuracy
• Data collection and ordering
• Customer service orientation
• Adaptability
• Initiative

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The deadline for applications is Friday 5 May 2023. Interview process comprises of first stage remote interview. Successful candidates will be invited for second stage face to face interview.

To apply, please send a CV and covering letter detailing your relevant experience to: Human

Resources, The Banks Group, Inkerman House, St John’s Road, Meadowfield, Durham, DH7 8XL. For further information contact The Banks Group Human Resources Department on 0191 378 6100.

The Banks Group is committed to equality of opportunity.